Retention

Motor Vehicle/Title

DMV-02-104 – Record Retention Agents  
   
   
   
   
   
   
   
   

Vital Records Administration Office of Secretary of State

Amendment or correction form Permanently
Application for Certified Copies 1 Year
Birth worksheet – home birth Permanently
Birth worksheet – hospital birth Permanently
Burial permit – In-state 6 Years
Burial permit – Out-of-state 10 Years
Clerk copy of marriage certificate Permanently
Disinterment & reinterment permit – in-state disposition 6 Years
Disinterment & reinterment permit – out-of-state disposition 10 Years
Fetal death report Permanently
Funeral director receipt 1 Year
Marriage application worksheet when license received from officiant 1 Year
Marriage application worksheet – license not returned or marriage never took place 50 Years
Medical examiner’s cremation certificate 6 Years
Vital event records not specifically listed in this paragraph Permanently

Elections Division Office of Secretary of State

Absentee Affidavit Envelopes Until voter is removed from the checkist plus 7 yrs
Absentee Ballot Application Until voter is removed from the checkist plus 7 yrs
Absentee Ballot Application – Rejected 7 years
Absentee Ballots – Challenged Federal Elections 22 Months
Absentee Ballots – Challenged Local/non-federal elections 60 Days
Absentee Ballots – Rejected Federal Elections 22 Months
Absentee Ballots – Rejected Local/non federal elections 60 Days
Absentee Voter Registration/Application – FPCA Until voter is removed from checklist plus 7 yrs
Absentee Voter Registration/ Application – Overseas Until voter is removed from checklist plus 7 yrs
Affidavit of Challenged Voters Until contest is settled or 22 months after election, whichever is longer
Ballots – Federal elections Until contest is settled or 22 months after election, whichever is longer
Ballots – Local/all non-federal elections 60 days
Checklist – marked No less than 7 yrs
Citizenship Affidavit Until voter is removed from checklist plus 7 years
Domicile Affidavit Until voter is removed from checklist plus 7 years
Election Day Citizenship Affidavit Until voter is removed from checklist plus 7 years
Election Day Domicile AffidavitUntil Until voter is removed from checklist plus 7 years
Election Day Identify Affidavit (Challenged Voter Affidavit Form) Keep until voter is removed from checklist plus 7 years
Election Day Return to Undeclared Status 7 years
Election Day Voter Registration Form Keep until voter is removed from checklist plus 7 years
Election Returns Permanently
Election Ward Maps Until revised plus 1 Year
Letter of Identify Verification No retention time listed
Notice of Change of Address Until voter is removed from checklist plus 7 years
Notice of Death Until voter is removed from checklist plus 7 years
Notice of incarcerated felon No retention time listed
Notice of re-registering in another state No retention time listed
Notice of transfer in New Hampshire Until voter is removed from checklist plus 7 years
Party Change Forms Until voter is removed from checklist plus 7 years
Rejected Voter Registration Forms Until voter is removed from checklist plus 7 years
30 Day Letter Until voter is removed from checklist plus 7 years
Voter Challenge Form Until voter is removed from checklist plus 7 years
Voter Registration Form Until voter is removed from checklist plus 7 years
Voter Registration Form – purged Until voter is removed from checklist plus 7 years

Miscellaneous

Annual Audit Report 10 Years
Annual reports, town warrants, meeting and deliberative session minutes Permanently
Articles of agreement or incorporation Permanently
Bank Deposit Slips & Statements 6 Years
Budgets Permanently
Cash Receipt and Disbursement Book 6 Years after last entry, or until audited
Dredge and fill permits 4 Years
Job Applications – successful Retirement or Termination plus 50 Years
Job Applications – unsuccessful Current Year + 3 Years
Legal actions against the municipality Permanently
Licenses – dog Current Year + 1 Year
Liens – Federal liens upon personal property – other than IRS liens Permanently
Liens – Hospital liens 6 Years
Meeting minutes – tape recordings Keep until written record is approved at meeting – reuse or dispose
Minutes of boards and committees Permanently
Minutes of town meeting/council Permanently
Minutes – Selectmen’s Permanently
Oaths of Office Term of Office plus 3 Years
Ordinances Permanently
Permits or Licenses – Pole Permanently
Trust Fund Minutes/Quarterly Reports/Bank Statements Permanently