Retention

Vital Records Administration Office of Secretary of State

  • Amendment or correction form Permanently

  • Application for Certified Copies 1 Year

  • Birth worksheet – home birth Permanently

  • Birth worksheet – hospital birth Permanently

  • Burial permit – In-state 6 Years

  • Burial permit – Out-of-state 10 Years

  • Clerks copy of marriage certificate Permanently

  • Disinterment & reinterment permit – in-state disposition 6 Years

  • Disinterment & reinterment permit – out-of-state disposition 10 Years

  • Fetal death report Permanently

  • Funeral director receipt 1 Year

  • Marriage application worksheet when license received from officiant 1 Year

  • Marriage application worksheet – license not returned or marriage never took place 50 Years

  • Medical examiner’s cremation certificate 6 Years Permanently

  • Vital event records not specifically listed in this paragraph

Elections Division Office of Secretary of State

  • Absentee Ballot Application – Rejected 7 years

  • Absentee Ballots – Challenged Federal Elections 22 Months

  • Absentee Ballots – Challenged Local/non-federal elections 60 Days

  • Absentee Ballots – Rejected Federal Elections 22 Months

  • Absentee Ballots – Rejected Local/non-federal elections 60 Days

  • Absentee Voter Registration/Application – FPCA Until voter is removed from checklist plus 7 yrs

  • Absentee Voter Registration/ Application – Overseas Until voter is removed from checklist plus 7 yrs

  • Affidavit of Challenged Voters Until contest is settled or 22 months after election, whichever is longer

  • Ballots – Federal elections Until contest is settled or 22 months after election, whichever is longer

  • Ballots – Local/all non-federal elections 60 days

  • Checklist – marked No less than 7 yrs

  • Citizenship Affidavit Until voter is removed from checklist plus 7 years

  • Domicile Affidavit Until voter is removed from checklist plus 7 years

  • Election Day Citizenship Affidavit Until voter is removed from checklist plus 7 years

  • Election Day Domicile AffidavitUntil Until voter is removed from checklist plus 7 years

  • Election Day Identify Affidavit (Challenged Voter Affidavit Form) Keep until voter is removed from checklist plus 7 years

  • Election Day Return to Undeclared Status 7 years

  • Election Day Voter Registration Form Keep until voter is removed from checklist plus 7 years

  • Election Returns Permanently

  • Election Ward Maps Until revised plus 1 Year

  • Letter of Identify Verification No retention time listed

  • Notice of Change of Address Until voter is removed from checklist plus 7 years

  • Notice of Death Until voter is removed from checklist plus 7 years

  • Notice of incarcerated felon No retention time listed

  • Notice of re-registering in another state No retention time listed

  • Notice of transfer in New Hampshire Until voter is removed from checklist plus 7 years

  • Party Change Forms Until voter is removed from checklist plus 7 years

  • Rejected Voter Registration Forms Until voter is removed from checklist plus 7 years

  • 30 Day Letter Until voter is removed from checklist plus 7 years

  • Voter Challenge Form Until voter is removed from checklist plus 7 years

  • Voter Registration Form Until voter is removed from checklist plus 7 years

  • Voter Registration Form – purged Until voter is removed from checklist plus 7 years

Miscellaneous

  • Annual Audit Report 10 Years

  • Annual reports, town warrants, meeting and deliberative session minutes Permanently

  • Articles of agreement or incorporation Permanently

  • Bank Deposit Slips & Statements 6 Years

  • Budgets Permanently

  • Cash Receipt and Disbursement Book 6 Years after last entry, or until audited

  • Dredge and fill permits 4 Years

  • Job Applications – successful Retirement or Termination plus 50 Years

  • Job Applications – unsuccessful Current Year + 3 Years

  • Legal actions against the municipality Permanently

  • Licenses – dog Current Year + 1 Year

  • Liens – Federal liens upon personal property – other than IRS liens Permanently

  • Liens – Hospital liens    6 Years

  • Meeting minutes – tape recordings Keep until written record is approved at meeting – reuse or dispose

  • Minutes of boards and committees Permanently

  • Minutes of town meeting/council Permanently

  • Minutes – Selectmen’s Permanently

  • Oaths of Office Term of Office plus 3 Years

  • Ordinances Permanently

  • Permits or Licenses – Pole Permanently

  • Trust Fund Minutes/Quarterly Reports/Bank Statements Permanently